|As we’ve previously communicated, we’ve been reaching out to members to collect Social Security numbers (SSNs) and comply with the Affordable Care Act (ACA or health care reform law). In some cases, we are reaching out to businesses, if we need their employer identification number (EIN). Here are the latest efforts you should be aware of:
- SSN collection (Late summer/early fall)
We will send letters to members if we do not have a SSN on file for them.
- SSN and name reconciliation (beginning in early fall and continuing in response to IRS submissions)
We will mail a letter to members if their names and/or Social Security numbers do not match what the IRS has in its taxpayer database.
- EIN collection (beginning late August)
We are reaching out to a small number of businesses, if we don’t have their EIN. If you get this request from us, the letter will give clear direction on what to do.
Help us keep our data accurate for ACA reporting
It’s important that we have accurate information on file for our customers. The IRS may impose penalties to individuals and companies who have not provided accurate information for reporting. Here are some tips to help make sure you comply with the IRS reporting requirements:
- A member’s name and Social Security number should always be recorded exactly as they appear on their Social Security card.
- Do not include any special characters (even periods (.), commas (,), hyphens (-) and ampersands (&) whenever completing this information:
- Member name
- Group name
You can find more information on IRS reporting on the IRS website.
If you have any questions, contact your account representative.